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Podia AI LLC -- Privacy Statement

Last updated: Aug 17, 2024

Podia AI LLC ("Podia AI," "we," "us," or "our") is committed to protecting the privacy of our users ("you" or "your"). This Privacy Statement explains how we collect, use, disclose, and safeguard your information when you use our products and services, including our website, software (File Organizer), and other digital products and services (collectively, the “Services”). By using our Services, you agree to the collection and use of information in accordance with this Privacy Statement.

1. Changes to This Privacy Notice

We may modify this Privacy Notice from time to time, in which case we will update the “Last Updated” date at the top of this Privacy Notice. If we make material changes to the way in which we use or disclose information we collect, we will use reasonable efforts to notify you (such as by emailing you at the last email address you provided us, by posting notice of such changes on the Services, or by other means consistent with applicable law) and will take additional steps as required by applicable law. If you do not agree to any updates to this Privacy Notice, please do not continue using or accessing our products or services.

2. Information We Collect

2.1 Personal Information

To use File Organizer, you are required to sign up for an account on Podia AI's website using Google's OAuth service. When you do so, we collect and store some information associated with your Google account, such as your name, email address, and profile image.

2.2 Usage Data

When you use File Organizer, we automatically collect certain information about your device and your usage of our product. This data may include:

  • Device Information: Such as device type, operating system, and unique device identifier.
  • Internet Protocol (IP) Address: The IP address of your device.
  • Usage Information: Information about how you interact with File Organizer, including the frequency and duration of your usage.

2.3 File Content Data

To provide the AI-powered file organization service, File Organizer may send the contents of the files (in the form of text or images) that you want to analyze to our servers. This data is used solely to perform the requested file organization and analysis services. The file contents may be transmitted to a third-party large language model (LLM) provider, such as OpenAI, for processing.

Important: Podia AI does not store or retain the contents of your files beyond the time necessary to complete the analysis requested by you. We do not use this data for any purpose other than providing the requested service.

3. How We Use Your Information

We use the information we collect for the following purposes:

  • To Provide Services: To operate and maintain the File Organizer product and to provide the file organization and analysis services you request.
  • To Communicate with You: To send you updates, security alerts, and other administrative messages related to your account and our services.
  • To Improve Our Services: To analyze usage patterns and improve the functionality and performance of our product.
  • For Security and Compliance: To ensure the security of our services and to comply with legal obligations.

4. Disclosure of Your Information

We may share your information in the following circumstances:

  • With Service Providers: We may share your information with third-party service providers who perform services on our behalf, such as cloud hosting and large language model processing (e.g., OpenAI). These providers are obligated to maintain the confidentiality and security of your information.
  • For Legal Reasons: We may disclose your information if required by law or if we believe that such action is necessary to comply with legal obligations, protect the rights or safety of Podia AI or others, or to prevent fraud.

5. Data Security

Podia AI implements appropriate technical and organizational measures to protect the information we collect from unauthorized access, disclosure, alteration, or destruction. However, no method of transmission over the Internet or method of electronic storage is completely secure, and we cannot guarantee absolute security.

6. Your Rights

You have the following rights regarding your information:

  • Access and Correction: You have the right to access and correct any personal information we hold about you.
  • Deletion: You have the right to request that we delete your personal information, subject to certain exceptions.
  • Objection: You have the right to object to the processing of your personal information in certain circumstances.
  • Portability: You have the right to request that your personal information be provided to you in a structured, commonly used, and machine-readable format.

To exercise any of these rights, please contact us using the information provided in the "Contact Us" section below.

7. Third-Party Links

Our website or product may contain links to third-party websites or services that are not operated by us. We are not responsible for the privacy practices or the content of these third-party sites. We encourage you to review the privacy policies of any third-party sites you visit.

8. Changes to This Privacy Statement

Podia AI reserves the right to update or change this Privacy Statement at any time. If we make material changes to this statement, we will notify you by email or through our website. Your continued use of File Organizer after any changes to this Privacy Statement will constitute your acknowledgment and acceptance of the changes.

9. Contact Us

If you have any questions about this Privacy Statement or our privacy practices, please contact us at:

Podia AI LLC
Email: [email protected]